Field Tools
Seven printable tools built from the methods I used and adapted in EMS supervision.
All seven are included in the EMS Supervisor Field Guide — free with your email on Gumroad.
Investigation & Safety
Vehicle Accident Investigation Form The SPECS framework on paper. For each incident: Scene, Process & Policy, Equipment & Load, Crew, System. Contributing-condition prompts. System recommendations where supported, alongside operator coaching when the evidence calls for it. The form is built to examine the operation around an individual decision rather than stopping at “operator error.” Companion to Fleet Safety and The Report Was Accurate. It Was Still Incomplete..
Incident Findings Report The formal write-up after an investigation is complete. Timeline, SPECS findings summary, conclusion, recommendations. Designed to be read by someone who wasn’t there. Pairs with the Vehicle Accident Investigation Form.
Provider Development
Provider Development Review, Phase 1 Monthly coaching log for providers in a development program. Attendance and documentation tracked against clear thresholds, but the core is a coaching log with the debrief prompts embedded — so an FTO using this form has the methodology right in front of them. Skills tracked on a See / Do / Teach progression. Companion to Training FTOs.
Provider Development Review, Phase 2 Same structure as Phase 1, higher bar: zero addenda target, On Scene Times coaching added, final advancement recommendation. The Independence Check section asks the question that matters: what can this provider do without you now?
Leadership
Performance Conversation Record Documents a performance conversation. Four severity levels from coaching through final warning. Structured around what was observed, what was said, and what changes going forward. Not a substitute for the conversation—a record of one that already happened. Companion to Hard Conversations and Recognition Is Evidence of Attention.
Supervisor Self-Evaluation Quarterly self-assessment mapped to five areas: leading versus answering, debrief quality, hard-conversation timing, metrics, and crew independence. Ends with one commitment for the next 90 days. Companion to Leadership Philosophy and Stop Being the Answer.
FTO Selection Guide Behavioral interview guide for selecting FTO candidates. Five questions targeting teaching ability, handling a struggling trainee, productive struggle, running debriefs, and consistency under pressure. Scoring rubric built around what the trainee gets out of the partnership — not what the FTO demonstrates. Companion to Training FTOs.
Get all seven in one place
The EMS Supervisor Field Guide collects all seven tools plus the full methodology — 43 pages, free with your email on Gumroad.